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For US Personal Trainers

Personal trainer
invoice app.

Sessions, packages, program design — snap your job notes or speak them, and TradieNotes builds a professional invoice before you're onto the next client.

60 seconds Sales Tax ready Reads PT sessions No signup
The 60-second job

From the last set to a invoice.

Three steps before you're onto the next client. No data entry, no spreadsheets, no laptop.

1
STEP 01
Snap or speak
Photo or voice — any scrawl works
2
STEP 02
AI reads it
Sessions, packages & totals extracted
3
STEP 03
PDF ready
Invoice emailed instantly
Made for the trade

Built for personal trainers.

Trained on the way US personal trainers actually write up a session — not generic invoicing software.

Reads PT session notes

1-on-1, group classes, program design, packages — our AI reads your shorthand the way you write it and builds a clean, itemised invoice.

1-on-1 sessions
Group classes
Program design
Multi-session packages
Mobile / outdoor training
Recurring weekly clients

🎤Voice notes before you leave

Last set finished and program updated? Speak your job notes before the next client — session type, package, duration. Invoice ready by the time you're there.

The full range

Every session, sorted.

From a single 1-on-1 session to a package of 10, TradieNotes keeps up with the range of jobs US personal trainers actually run.

👥1-on-1 vs group

Note whether it was a 1-on-1 session or a group class and it's captured accordingly, since these are usually priced differently.

📦Multi-session packages

Blocks of sessions bought upfront are common. Note it as a package and it's captured with the total price, or itemised per session if you prefer.

🏃Mobile & outdoor training

Park sessions and mobile training often include a travel fee. Note it separately from the training cost and it's itemised as its own line.

Personal Trainer FAQ

Questions, answered.

Does it handle 1-on-1 vs group session pricing?+
Yes. Note whether it was a 1-on-1 session or a group class and it's captured accordingly, since these are usually priced differently.
Can it handle multi-session packages or blocks of PT?+
Yes. Note it as a package — 10 sessions, for example — and it's captured with the total price, or itemised per session if you prefer.
Does it invoice for program design separately from sessions?+
Yes. Describe program design or a written training plan separately from your in-person sessions and it's itemised as its own line.
Can it handle mobile or outdoor training with a travel fee?+
Yes. Note any travel or outdoor session fee separately from the training cost and it's itemised as its own line.
Does it handle recurring weekly clients?+
Yes. Note it as a recurring session and it's captured the same way each visit, so regular clients get consistent invoices.
What do personal training sessions typically cost in the US?+
Pricing varies by session type, length, and whether it's 1-on-1 or group — your invoice reflects whatever you actually charged for that session.
Can I invoice for a cancellation or late-notice fee?+
Yes. Note it as a cancellation fee and it's captured as its own line, separate from any session performed.
Are the invoices sales-tax ready?+
Yes — every invoice itemises sessions and includes a Sales Tax line you fill in before exporting. Sales tax rules vary by state, so TradieNotes doesn\'t auto-calculate a rate for you.
Do I need an account?+
No account needed. Create one free to save your invoice history, or just snap and pay $2.
Specific trade guides

Other trades.

Simple pricing

Two bucks.
That's the deal.

No monthly fees. No tiers. No hidden card surcharges. You only pay when you keep the PDF. Quotes that convert to invoices? Free.

PER EXPORT
$2
USD · excl. Sales Tax
Make a PDF
NO SIGNUP · NO SUB
60s · $2 · No signup
Create — $2