Finished the garden, van loaded up — snap your notes or speak the job details and have a professional invoice emailed to your client before you pull out of their driveway.
60 seconds
Sales Tax ready
Reads landscaper shorthand
No signup
Three steps in the truck. No data entry, no spreadsheets, no laptop.
STEP 01
Snap or speak
Photo or voice — any scrawl works
STEP 02
AI reads it
Labour, materials & totals extracted
STEP 03
PDF ready
Invoice PDF emailed instantly
Sample invoice — preview
Garden install · 2m³ mulch · 3hr labour$591.30
Sales Tax—
Total Due (USD)$591.30
Made for the trade
Built for US landscapers.
Trained on the way US landscapers actually write up a job — design and install proposals, maintenance visits, hardscaping, irrigation — not generic invoicing software that doesn't know mulch from topsoil.
Reads landscaping materials and plant lists the US way
Whether you write cubic yards of mulch, number of plants by species, hours of labour, or hardscape materials by unit — the AI reads your job notes accurately and builds clean, itemised invoice lines. Your clients get a professional invoice that shows exactly what they're paying for, line by line.
Mulch & topsoil (cu yd)
Pavers & retaining walls
Plants & turf supply
Irrigation installs
Green waste removal
Design & consult
Perfect for design and install quotes
Quote the full design and install job first — valid 30 days. When the client says yes, convert it to a final invoice from your dashboard for free. Nothing to re-enter, no double handling. Particularly useful for larger garden designs, outdoor living spaces, and commercial landscaping contracts where the client needs a formal proposal before approving work.
Landscaper FAQ
Questions, answered.
Can it handle plant and material quantities?
Yes. List your plants by species and quantity, mulch by the cubic yard, topsoil, pavers, retaining wall blocks — the AI extracts individual quantities and costs into clean invoice line items. Your client sees exactly what materials were used and what they cost.
Does it work for maintenance contracts?
Yes. For regular maintenance clients, note the work completed on each visit — mowing, pruning, mulching, edging — and create an invoice in 60 seconds. Save your business details once and they pre-fill every time, so repeat invoicing takes seconds.
Can I quote a job first and invoice when it's done?
Yes, and the conversion is free. Snap or speak your quote, send it to the client — valid 30 days. When they approve the job, convert it to a final invoice from your dashboard at no extra charge. Great for design and install projects where the client needs a formal proposal before work starts.
How do I handle sales tax on landscaping jobs?
Sales tax on landscaping varies by state — some states tax the full job, others exempt labour and tax materials only. TradieNotes includes a Sales Tax line you fill in manually before exporting, so you control exactly what gets taxed. Check with your accountant for your state's rules.
Do I need to sign up?
No account needed to get started. Create a free account if you want to save your invoice history and access your dashboard — great for maintenance clients where you invoice the same customer repeatedly. Or just snap and pay $2 with no signup.