What a contractor quote should include
A professional quote gives the customer confidence and protects you if there are disputes later. Every quote should clearly show what's included, what it costs, and how long the price is valid.
- Your business name, contact details, and EIN
- Customer name and job site address
- A unique quote number and the date
- A clear scope of work — exactly what you will and won't do
- Itemised labour hours and hourly rate
- Itemised materials with individual costs
- Sales tax if applicable
- Total estimated cost
- How long the quote is valid (typically 30 days)
- Your payment terms
Quote vs estimate
A quote is a fixed price for a defined scope of work. An estimate is a ballpark figure that may change. Quotes are stronger — they set clear expectations and reduce disputes. TradieNotes generates quotes that are valid for 30 days.
Converting a quote to an invoice
Once a customer accepts your quote, you can convert it to an invoice from your TradieNotes dashboard at no extra charge. The job details carry straight over — no re-entering anything.
Quote a job in 60 seconds
Speak the job or snap your notes — AI builds the quote PDF. $2. Convert to invoice free when they accept.
Create a quote now